Privacy Policy

History

Last updated: October 2026

Who we are

The Czech-Irish Business and Cultural Association (CIBCA) is a registered association (spolek) entered in the register kept by the Municipal Court in Prague, file no. L 6824, with its registered office at Tržiště 366/13, Malá Strana, 118 00 Praha 1, IČO 62941488. CIBCA is the data controller for the personal data described in this policy.

Our Data Protection Representative is Brian Keogh. You can reach him at info@cibca.cz.

Whose data this policy covers

Members and non-members who join, attend our events, sign up to our newsletter or contact us
Suppliers and partners, such as venues, sponsors and contractors
Visitors to our website (www.cibca.cz)

What we collect and why

Name, email, phone and organisation: to manage membership and event registrations and to reply to you. Legal basis: contract or our legitimate interest.
Payment details for memberships, tickets and donations: to take payment. Card payments are processed by Wix Payments, which is powered by Stripe; we never see or store your full card number. If you pay by bank transfer to our account at Fio banka, we receive the details shown on the transfer. Legal basis: contract.
Your email address for our newsletter: to send you our monthly newsletter and event news. Legal basis: your consent. You can unsubscribe at any time.
Messages you send us through our contact form or by email: to answer you. Legal basis: our legitimate interest.
Member profile and Groups posts, if you create an account on our site: to run the members’ area. Legal basis: contract.
Photos taken at our events: to show our community’s activities in our Gallery, newsletter and social media. Legal basis: our legitimate interest.
Website usage data (pages visited, device type, approximate location): to understand how our site is used, only if you allow analytics cookies. Legal basis: your consent.

Photos at events

We often take photos at our events and publish them on our website, in our newsletter and on social media. If you’d prefer not to be photographed, just tell the photographer on the day. If you’d like a photo of you removed, email info@cibca.cz and we’ll take it down.

Cookies

Our website uses cookies. When you first visit, only essential cookies are set. These are needed for the site to work: security, loading pages and remembering your cookie choice. Other cookies are only used if you allow them in our cookie banner:

Analytics: to help us understand how the site is used (Wix Analytics)
Marketing: to measure how effective our promotions are
Functional: to remember your preferences

You can change your choice at any time using the cookie settings link at the bottom of the site.

Our site also shows content from other services: an Instagram feed (Meta) and a Google reCAPTCHA check on our forms to stop spam. These services may receive your IP address when the page loads.

Who we share your data with

We never sell your data. We only share it with service providers who help us run CIBCA, and only as much as they need:

Wix.com Ltd.: website hosting, forms, events, memberships and newsletter
Wix Payments and Stripe: card payment processing
Fio banka: bank transfers
Google: reCAPTCHA
Meta: our Instagram feed

Some of these providers are based outside the EU, for example in Israel and the USA. Where that happens, the transfer is protected by an EU adequacy decision or by the European Commission’s Standard Contractual Clauses. We may also share data when the law requires it.

How long we keep it

Membership records: while you are a member and for 3 years after
Event registrations: 3 years
Payment and accounting records: as long as Czech accounting and tax law requires, usually 5 to 10 years
Newsletter: until you unsubscribe
Contact messages: up to 2 years

Your rights

Under the GDPR you have the right to:

see the personal data we hold about you
correct anything that is wrong
have your data deleted
restrict or object to how we use it, including for direct marketing
receive your data in a portable format
withdraw your consent at any time. This doesn’t affect anything we did before you withdrew it.

To use any of these rights, email info@cibca.cz. We’ll reply within one month.

You also have the right to complain to the Czech data protection authority: Úřad pro ochranu osobních údajů, Pplk. Sochora 27, 170 00 Praha 7, www.uoou.cz.

Security

Our website uses an encrypted connection (HTTPS), and only the committee members who need your data can access it. No system is completely secure, but we take reasonable steps to protect your information.

Changes to this policy

We’ll update this page if anything changes. The date at the top shows when it was last revised.